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Workflow & Document Management

N2WDMS

N2 is a revolutionary Workflow & Document Management System built using the latest standards and Microsoft DOTNET technologies. Workflow & Document Management Systems help organizations better manage the creation, revision, approval, consumption and collaboration of electronic documents. N2 enables you to improve the accessibility, usability, security and control over your paper and electronic documents. It provides the highest functionality at the lowest ongoing cost of acquisition and operation.

N2 is a Microsoft Windows .NET application that easily fits into your office environment or in the cloud. It manages document formats including TIFF, Adobe PDF, Microsoft Word, Excel, PowerPoint, GIF, JPEG, RTF, HTML, and dozens more. Optional modules are available to handle CAD files.

Environment:

  • Microsoft .NET browser-based administrator and user application
  • Developed in C# for speed and reliability
  • Uses Microsoft SQL Server 64 bit
  • Uses Microsoft Internet Information Server (IIS)
  • Microsoft Windows 64 bit server
  • Multi-processor server support

• Capture : Documents are captured by batch scan systems and automatically entered into the system in batch mode or by a user in single-document mode.

• Store : Documents are stored in file system repositories or MSSQL/Oracle repository. The file system repository can utilize NAS / SAN or Cloud storage sub system.

• Profile : Documents are indexed using configurable templates, metadata and organized into appropriate folders. During capture, text indexing is completed by N2 text indexing service for full text search capability

• Search : Finds documents and folders using template attributes or full text search.

• View : Rich multi file format viewer with thumbnail view and rich set of annotations

• Security : Controls access to documents and objects
                          Level 1: Authentication
                                     •
N2 internal authentication
                                     • Windows Active Directory Services
                          Level 2: Authorization using functional roles and Access Control Lists (ACL)

• Workflow management: N2 provides several types of rule based workflow:
                                     • Hierarchical workflow routing based on user hierarchy
                                     • Freeform routing
                                   • Activity based workflow routing where multiple users participate at each activity. It allows users                                       to route workitems containing documents from step A to step B based on rules, reassign work to another user and more.

• Revise : Document revisions are controlled and annotations are stored separately

• Integration : Integrates with external systems such as SAP, Salesforce or an in-house System of Records linking documents to business processes via web services
Integrates with Microsoft Active Directory, Incoming and outgoing email subsystems such as Microsoft Exchange, Google Gmail and more

• Digital Signature: N2 provides Digital Signature and Document Encryption to ensure record and document authenticity, integrity and confidentiality. The document can be digitally signed & verified ensuring authenticity. The feature of cosign allows multiple users approval.

• Web Scan: The feature of Web Scan enables user to scan documents over the web. This enhanced feature of Viewer allows scanning documents and uploading to N2 repository without the support of scan application. It can be uploaded as new document, appended, inserted or replaced within an existing document.

• Task management: N2 provides standard and additional tasks at each activity. The standard task are out of the box such as Send Email. The additional tasks are configured an administrator such as Create Correspondence and more.
                           • N2 allows an administrator to add, remove or modify tasks at each activity

• Attributes, Tags and Text Search: N2 supports attribute or tag search
                                              • N2 allows a user to search using a combination of attributes
                                               • N2 supports searching by document tags
                                               • Phrase, boolean, group, wildcard, fuzzy, field and range search is supported

• Multilingual : N2 supports multiple languages
                         • N2 offers multiple languages that are supported by Microsoft Windows resource files

• BPMN Workflow GUI Designer : N2 offers a web based BPMN workflow designer with rich set of gateways

• Audit and History Reports:
                            •
N2 provides workflow and attribute change history
                            • N2 supports document version control and change history

• Import Service : N2 provides a configurable auto-import service for a single or batch of documents.

  • Provides user friendly expereiance
  • Integrates document local and web scanning, indexing, storage and external systems via web services.
  • Supports document-intensive business process workflow.
  • Single repository of documents for the entire company.
  • Multiple versions of documents and history are maintained.
  • Enforces specific rights at document sharing.
  • Workflow management provides effective routing of e-document, where documents or folders are tracked and processed.
  • Provides integrity utility that will keep track of all databases, records and user related documents.
  • Provides user authentication and authorization.
  • Lower ongoing cost of acquisition and operation.
  • Provides multi-file format viewer with rich set of annotations
Workflow and Document Management (N2)
Workflow and Document Management (N2)
Under Construction