Most organizations are facing rapid growth of business information, whether it is either in structured form as records stored in database or it is in unstructured form as files stored on server and desktop personal computers. The business information has a specific life cycle that it goes through which includes the following steps, creating updating, archiving, retaining and deleting. After some time, the information becomes dormant and may not be needed for day to day business needs. However, for statistical, historical or regulatory compliance reasons, it may be necessary to retain the information for several years. This necessitates the clean up of dormant information to free up the operational database or file systems space.
i2Archive is web based Archive application that is utilized to remove inactive or less active information from operational (active) database to archive database. It is capable of archiving entire or partial business objects and related data that is either stored in the database or on the file system. The archiving can be performed on a database, a file system or both. It is also capable of archiving information from multiple databases simultaneously. The application allows an administrator to design information retention rules. Once the retention criteria are met, the data is purged. Reloading or reverse archiving from an archive database and or file system to an operation database and/or file system can be carried out. The application is designed to recover from power or system failures. The scheduling of archiving task can be done on a daily, weekly or monthly basis.
Inactive or dormant information from source database and or file system can be archived using i2Archive. Configurations need to be setup for Source Database, Archive Database, Storage Pool and Tasks for Archive Process.
Tasks are modified using the Task Management feature. Functions like View Task Details, Delete Task, Edit Task, Run Task can be performed.
If Archive task fails in middle of archive operation due to some technical or operational fault, then task can be recovered using Archive Task Recovery Option.
Archived data can be reloaded to source database using Task Reload functionality. Logs are also maintained by the system. Tasks can be recovered in case of failures.
Records and files can be purged from archive based on specified criteria and conditions. Purge activity can also be scheduled.
Task Scheduler enables the scheduling of archiving processes for configured tasks. It can be scheduled to occur on daily, monthly, weekly basis. Task schedule can be edited or modified using “Manage Schedule” option.