N2 is a revolutionary Workflow & Document Management System built using the latest standards and technologies. Workflow & Document Management Systems help organizations better manage the creation, revision, approval, consumption and collaboration of electronic documents. N2 enables you to improve the accessibility, usability, security and control over your paper and electronic documents. It provides the highest functionality at the lowest ongoing cost of acquisition and operation.

N2 is a Microsoft Windows ASP.NET application that easily fits into your office environment. It manages document formats including TIFF, Adobe PDF, Microsoft Word, Excel, PowerPoint, GIF, JPEG, RTF, HTML, and dozens more. Optional modules are available to handle CAD files.

Environment:

  • Microsoft ASP.NET browser-based application
  • Developed in C# for speed and reliability
  • Uses Microsoft SQL Server Or Oracle database system
  • Uses Microsoft Internet Information Server (IIS)
  • Microsoft Windows 2003, Advanced Server, and Storage Server support
  • Document rendering at the central server
  • Multi-processor server support
  • Web-based system administration

Capture

Documents are captured by batch scan systems and automatically entered into the system in batch mode or by a user in single-document mode. During capture text indexing is completed by N2 text indexing service.

Store:

Documents are stored in magnetic file system repositories or MSSQL/Oracle repository. The file system repository can utilize NAS or SAN storage sub system.

Profile:

Documents are indexed using configurable templates and organized into appropriate folders.

Search:

Finds documents and folders using template attributes or full text search.

View:

Rich multi file format viewer

Security:

Controls access to documents and objects

Level 1: Authentication

  • N2 internal authentication
  • N2 external authentication using windows
  • 2000/2003 Active Directory Services

Level 2: Authorization using roles and AC

Workflow management:

N2 provides two types of rule based workflow:

  • N2 internal authentication
  • queue based workflow where multiple users can participate. It allows users to route documents or folders containing documents from step A to step B based on rules

Revise:

Document revisions are controlled and annotations are stored separately

Integration:

Interface to external systems linking documents to business processes

Digital Signature:

N2 provides Digital Signature and Document Encryption to ensure record and document authenticity, integrity and confidentiality. The document can be digitally signed & verified ensuring authenticity. The feature of cosign allows multiple users approval.

Web Scan:

The feature of Web Scan enables user to scan documents over the web. This enhanced feature of Viewer allows scanning documents and uploading to N2 repository without the support of scan application. It can be uploaded as new document, appended, inserted or replaced within an existing document.

  • Integrates document scanning, indexing storage.
  • Supports document-intensive business process.
  • Single repository of documents for the entire company.
  • Multiple versions of documents and history of versions are stored.
  • Enforces specific rights at document sharing.
  • Workflow management provides effective routing of e-document, where documents or folders are tracked and processed.
  • Provides integrity utility that will keep track of all databases, records and user related documents.
  • Provides user authentication and authorization.
  • Lower ongoing cost of acquisition and operation.